The process requires care and attention to detail. We tell you how to manage the process, what steps to take and when. If things have gone wrong we can assist you defending any claims.
Follow the correct process, and you can lawfully dismiss employees by reason of a redundancy or restructuring. The key is a “fair reason”.
Fail to follow the correct redundancy process, or fairly apply it, and you risk an unfair dismissal claim and possibly a discrimination claim. The result is a time-consuming dispute, possibly an Employment Tribunal case, and potentially a compensation award.
We see many employers getting the redundancy process wrong. To help you we have explained below some of the basics.
If you need to make staff redundant and want to ensure you get it right, we are a cost effective, highly experienced team of employment lawyers.
Redundancy Process best practice
The redundancy process requires planning, well drafted documentation and meticulous record keeping. Nevertheless employers can execute the process quickly and effectively.
An employer planning a redundancy must follow defined steps to identify and then consult with affected employee(s). A failure to follow these steps could be grounds for an unfair dismissal claim.
Employers are obliged to consult with employees individually.
Employers who will make over 20 employees redundant in a 90 day period are obliged to consult collectively with employees. A failure to do collective consultation can lead to penal damages awards of up to 12 weeks’ pay per employee.
Redundancy selection criteria
Employers must identify the pool of possible employees at risk.
The most common way of identifying employees who will be at risk is to use a range of objective criteria, appropriately weighted as factors. The most obvious example of 1 of the criteria is length of service.. Redundant employees often challenge this scoring as unfair, especially if the employer did not consult.
A score based system is not mandatory for employers nor is it the only way of choosing which employees should be at risk. Legally, employers only need to demonstrate that the process they adopt is reasonable and fairly followed through.
Employers often identify a “pool of one”. This avoid having to score employees. Employees can challenge this, because employers did not correctly execute the required redundancy process.
The redundancy pool
There are no fixed rules about how to define a redundancy pool. If employers show their choice of pool was reasonable in the circumstances, an employment tribunal is unlikely to challenge the decision.
For example, it is not always unfair to choose a redundancy pool that is the same size as the number of redundancies. However, only choose this option if there are strong reasons for doing so. You should remain wary of overstating the commercial risks of a wider pool.
The choice of pool initially sounds simple. Just define the:
- Particular kind of work that is disappearing;
- Employees who do this work;
Redundancy pool: interchangeable skills
A wider pool may be required, especially if the work is “low-skilled” and the skills are interchangeable. Hence, the business should consider the extent to which employees do similar work, and their jobs are interchangeable. Look at the reality of employees’ day-to-day activities, as well as the employment documentation.
Identifying the pool is more complicated if your employees:
- Are multi-skilled;
- Do different types of work; or
- Can be required to do different types of work.
Employees are more likely to object to being labelled as redundant, especially if they share interchangeable skills with other employees. Placing an employee in the pool because their current job is disappearing may be unreasonable, if:
- Another employee doing different work is ignored, yet the employee could do this other job;
- The employee has previously done other work;
- Another employee with interchangeable skills has less service.
Bumping to save employees
You can “bump” employees out of their jobs whose roles are not redundant, and into the selection pool. Employees who roles are redundant can fill these other roles. Your business is entitled re-organise, and to widen the selection criteria for redundancy beyond directly affected employees.
However, your business is not obliged to consider bumping. However, you may fall foul of unfair dismissal law if it would have been reasonable to consider bumping in the circumstances.
Commercial problems with a wide pool
Your business may be reluctant to draw up a wide pool, even if it would be technically correct to do so, because of the impact on employee morale.
Identify a narrow pool, or just consult with employees provisionally selected for redundancy, may make you more vulnerable to an unfair dismissal claim. It is difficult to assess whether the risks to morale and other costs of widening the pool outweigh the risk and cost of claims.
Alternatives to redundancy
An employer is obliged to consider alternatives to dismissal which may include :-
- Suspending or restricting recruitment;
- Terminating relationships with non-employees such contractors or consultants or not renewing their contracts;
- Looking at alternative roles: perhaps at a different group company, involving retraining and a statutory trial period;
- Bumping: dismiss a different employee;
- Reduced hours, pay reductions, or other cost savings;
- Consultancy arrangements; and
- Inviting voluntary redundancy.
The stage of considering alternative options to making staff redundant is a common area of pitfalls and mistakes for employers. Our employment lawyers can ensure you are protected and everything is documented the right way.
Appeals against the redundancy process
An employee can appeal the redundancy decision. Usually the appeal fails. However, employees are often advised to appeal before claiming unfair dismissal.
Employees who are dismissed by reason of redundancy may be entitled to a statutory redundancy payment. Additionally, they may be an express or implied contractual right to an enhanced payment.
Statutory redundancy payments
An employee with at least two years’ continuous employment at the “relevant date” is entitled to a statutory redundancy payment if they are dismissed by reason of redundancy.
Statutory redundancy pay is calculated according to a formula and is based on age, length of service and pay. Length of service and pay are both capped. The statutory maximum for 2016/2017 is £14,370.
The “relevant date” will depend on how an employee’s employment contract was terminated. If the employee was:
- Dismissed on notice, the relevant date is the date the notice expired;
- Summarily dismissed or resigned without notice, the relevant date is the date of the dismissal or resignation;
- Working under a fixed-term contract that expired and was not renewed, the relevant date is the date of the expiry.
Contractual redundancy payment
An employee’s employment contract may contain provisions entitling them to an enhanced contractual redundancy payment. It is also common practice for a redundancy policy set out in another document or collective agreement to become expressly incorporated into an employee’s employment contract when it is referred to in the contract.
It is possible for to be implied into an employee’s employment contract where a set of redundancy terms are regularly applied in a particular trade or industry or by a particular employer. This is implied by custom and practice.
When operating an enhanced redundancy payment scheme, an employer must be careful to ensure that the manner in which it applies enhancements will not leave it exposed to the accusation that it has disadvantaged some employees over others in a manner that is discriminatory.
Redundancy process track record
Some of our recent instructions include:
- Advised an employer in relation to employees on fixed term contracts.
- Managed the redundancy process for a software company which took place in two tranches over the course of a year.
- Advising a client on the drafting of the selection criteria, ensuring that it was fair and minimising any legal challenges by employees.
Employers face a minefield of legislative requirements when conducting a redundancy process. Nevertheless, it is possible to make employees redundant, without risking claims for unfair dismissal, if you follow a correct procedure and apply that procedure fairly.
I know that when the noise dies down there is a solution to be found. I set about that task as quickly as possible.